7-Day Automation Sprint: Behind the Scenes
Ever wondered how we deliver custom automation workflows in just 7 days? Here's an inside look at our sprint process.
Table of Contents
Why 7 Days?
Most automation agencies promise 4-6 week timelines. We deliver in 7 days. Here's why this approach works:
- →Focus: One week of dedicated work beats months of scattered attention
- →Momentum: Quick delivery means faster ROI and immediate impact
- →Iteration: See results fast, then iterate based on real data
- →Scope Discipline: Forces us to deliver MVPs that actually work
Day-by-Day Breakdown
Day 1: Discovery & Mapping
- • Deep-dive kickoff call (90 mins)
- • Process mapping and pain point identification
- • Tech stack audit and API access setup
- • Define success metrics and KPIs
Day 2: Architecture Design
- • Workflow architecture and data flow design
- • Tool selection and integration planning
- • Data model and field mapping
- • Send design doc for client approval
Days 3-5: Build & Integration
- • Build automation workflows in n8n, Zapier, or custom code
- • Set up integrations and API connections
- • Data transformation and enrichment logic
- • Error handling and edge case coverage
- • Daily progress updates via Slack
Day 6: Testing & Refinement
- • End-to-end testing with real data
- • Client UAT (User Acceptance Testing)
- • Bug fixes and refinements
- • Performance optimization
Day 7: Launch & Handoff
- • Production deployment
- • Team training session (60 mins)
- • Documentation and runbook delivery
- • Monitoring setup and alert configuration
Tools & Tech Stack
We're tool-agnostic but opinionated. Here's what we typically use:
Automation Platforms
n8n, Zapier, Make, or custom Python scripts depending on complexity
Data Enrichment
Clay, Clearbit, Apollo, BuiltWith for enrichment waterfalls
CRM Integration
HubSpot, Salesforce, Attio, Pipedrive via native APIs
Data Transformation
dbt for warehouse transformations, Fivetran/Airbyte for ETL
Example Sprint Project
📊 Scenario: B2B SaaS Company (50 employees)
Problem: Leads sitting unassigned for hours, killing conversion rates
Sprint Goal: Automated lead routing with instant notifications
What We Built:
- 1.HubSpot workflow that auto-assigns leads based on territory, industry, and rep capacity
- 2.Slack integration sending instant notifications to assigned rep
- 3.Backup rep assignment if primary rep doesn't respond in 30 minutes
- 4.Dashboard showing assignment metrics and rep response times
✅ Results After 30 Days:
- • Lead response time: 4 hours → 8 minutes
- • Conversion rate: 12% → 18%
- • Time saved: 10 hours/week for sales team
Typical Results
Across all our 7-Day Sprints, we see consistent patterns:
Time saved per week per team
Improvement in key metrics (response time, conversion, etc.)
Average time to positive ROI
Ready to Start Your Sprint?
Book a discovery call and we'll map out what we can build for you in 7 days.
Book Your Sprint